RSO Annual Accountability/Application 2019

About our Regional Sports Organisation (RSO) Fund

This funding supports the facilitation of regional sporting programmes and services to encourage active lifestyles.

A total of $400,000 is allocated by the Trust to Regional Sports Organisations.

RSO funding is calculated using a formula based on the number of participants in each sporting code as follows:

• base funding of $3,950 per annum for each RSO;
• plus $10 per participant

For the purposes of funding the following applies:

• A “participant” is a person participating in regular competition or activity arranged under the auspices of the RSO and includes umpires/referees and coaches; and
• Pays an affiliation fee or subscription to that RSO, who in turn pays an affiliation fee to their National Sporting Organisation for that participant. 

Important to note: A person can be counted once only e.g. a person who is a player, coach and/or referee is regarded as one participant.

The following are not considered to be participants for the purposes of funding:

• casual or unaffiliated participants e.g. green fee paying golfers, casual squash or tennis players;
• those participants who have not paid any fees to play/participate;
• those participating in school based and/or holiday  programmes organised by the RSO;
• those participating in holiday programmes organised by the RSO or other organisations;
• those participating in social competitions not run under the auspices of an RSO;
• those participating in social competitions not affiliated to the National Sporting Organisation.

RSOs have the discretion to direct their RSO funding to areas of their operation they deem a priority.

Who can apply 

Before a Regional Sports Organisation is eligible for funding, the following eligibility criteria needs to be met:

Any non profit legal entity currently registered with the Companies Office and operating in our area can apply for a grant including:

• an incorporated society,
• an incorporated charitable trust, or
• a company with charitable purposes which is registered with Charities Services.

Before you begin please read this information  

1. Uploading Supporting Documents/Attachments

You will need to have saved on your computer, on a memory stick/pen drive, or similar, the following documents/information as these need to be uploaded as part of your application (where applicable)  

• annual financial statements;
• a current business or strategic plan;
• an operating budget for coming year;
• a report on your activities for the past year;
• current database detailing individual participants.

Files can be up to 25MB each; however try to keep files to a maximum of 5MB and please allow enough time for each file to upload before trying to attach another file.

 2. Navigating (Moving Through) The Form

On the right hand side of every screen you will see a navigation box which links directly to each page of the application – click the link to move directly to the page you want.

To move forward or backward through the application click 'next page' or 'previous page'.

Remember to save often so that you don’t lose any information you’ve entered – just click on ‘save progress’ at the top or bottom of each page.

3. Saving Your Draft Application

If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you’ll find a list of any started or submitted applications. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download' button at the bottom of the application navigation panel.

4. Submitting Your Application

There is a ‘Review and Submit’ button at the bottom of the navigation box. You need to review your application before you can submit it i.e. you will not be able to submit your application until all required questions (marked with an *) are completed. Once reviewed you can submit your application by clicking on 'Submit' at the top of the screen or on the navigation box.

Once submitted, no further editing of your application or uploading of support material is possible.

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. If you don't receive a confirmation of submission email then you should presume that your application has NOT been submitted.

A number of people can work on an application using the same log in details as long as only one person is working at a time. But do ensure you save as you go.

6. Further Help

You can download the Help Guide for Applicants don’t hesitate to contact me on 218 2034, 0800 500 185 during office hours (Monday to Friday  8.30am – 5.00pm) or email dianne@communitytrustsouth.nz